Procurement operations face a host of challenges every day, such as a vast number of different suppliers, massive catalogs, maverick buying that doesn’t adhere to established procurement processes, over-centralized procurement activities, slow and error-prone manual processes, scattered data, and limited visibility to procurement costs. Often, companies try to manage these challenges with a procurement tool whose role, in practice, is to ensure that the company would buy less, pay less, automatize and enhance its processes, and raise the level of transparency and manageability. An enterprise resource planning (ERP) system offers limited tools for this, so some additional tools are needed to support it.
RoimaCloud Procurement has been built with these challenges in mind. It is not meant to serve as an all-embracing procurement system but instead to support an ERP system that serves as the central process engine in procurement. The ERP system continues to take care of direct purchases, while RoimaCloud Procurement takes control of decentralized procurement and indirect purchases. RoimaCloud Procurement also helps to minimize maverick buying by addressing its root cause, namely limited support for indirect purchases. RoimaCloud Procurement offers easy-to-use user interfaces for indirect purchases, removing the need to bypass the official procurement process. RoimaCloud Procurement integrates seamlessly to the basic procurement process of your ERP system, whether SAP, MS Dynamics, or some other similar system.
To support your digital procurement
RoimaCloud Procurement offers comprehensive features to support the digitalization of your procurement:
Online shop type of web user interface
Efficient product searches across all catalogs within the user’s access rights
Shopping cart-based ordering from all catalogs within the user’s access rights
Possibility to add extensive product and service catalogs from different suppliers and limit access as appropriate
Mobile access anywhere and anytime
Easy-to-use mobile user interface to make purchases whenever and wherever you need to
Customizable procurement processes for your needs, including:
Different order placement methods, such as catalog orders, free text orders, commissions, and punch-out orders
Ordering rights according to cost centers
Approval process rules according to cost centers and set monetary limits
Decentralized or centralized receiving according to need
Integrations to suppliers
Integrations to suppliers either digitally or via email
Integrations to other systems, such as ERP systems
More automated invoice processing
Integrations to invoicing systems and, hence, improved invoice processing rate
Efficient management of price lists
Agreement-specific price lists and price list maintenance for price optimization
Easy procurement solution for your entire organization
RoimaCloud Procurement is well suited for the following sectors:
Municipalities and public administration
RoimaCloud Procurement is readily integrated to RoimaCloud Control Tower solution, enabling detailed monitoring of procurement transactions and immediate response to possible deviations and misconduct.
Minimize maverick spending
Provide your employees with an easy way to make purchases without having to use their personal credit cards or bypass the approved procurement process
Decentralize procurement in a controlled way
Provide your entire organization with the possibility to make purchases within their access and ordering rights, through an appropriate approval process
Outsource the maintenance of catalogs
Let your suppliers maintain their own catalogs, either through the user interface or through an integration. The system always keeps you informed of any changes to the catalogs.
Interested? Please contact us!
Hannu Ojasalo email@example.com Tel.: +358 46 600 7815